Welcome, GypsyMoon Marketplace Vendors!

Please take a moment to review this important information. If you have any further questions, please refer to our frequently asked questions section for additional clarification. Thank you!

➡ Frequently Asked Questions: Vendor Section

Checking in at Set-Up

When you arrive, please check in at the GypsyMoon desk located inside the front barn to receive your check-in packet.

Your Check-In Packet Includes:

1. Tax Information
   All vendors must submit tax information to the Kentucky Department of Revenue.

   • If you have a Tax ID number: Complete the top portion of the form provided in your packet and return it.

   • If you do not have a Tax ID number: Fill out the bottom portion of the form and submit it to the Department of Revenue.

   • Important: Highland Stables is required to provide your address and phone number to the Department of Revenue.

   • You can file your Temporary Vendor Sales and Use Tax Return and make your payment online by visiting MyTaxes.ky.gov.
     Just follow these steps:

     1. Create an account or log in.

     2. Once logged in, go to Transactions > Submit Application > Register/File as Temporary Vendor.

     3. Follow the prompts to file your return and submit your payment electronically

   2. Vendor Wristbands

   • Each booth space receives two vendor wristbands for entry.

   • Additional wristbands are available for $10 each.

   • Wristbands must be worn for entry into GypsyMoon without payment.

   • Gate workers will not accept verbal confirmations—all individuals must have a wristband for entry.Vendor Placement

• All vendor space information can be found under the placement tab.

• Note: We strive to be equitable in assigning booth spaces; please respect this as we aim for the success of all vendors!

  Vendor Set-Up Details

  After checking in, please unload all your items first before parking your vehicle. Once parked, you can begin decorating and setting up your booth.

  • Be mindful of others and avoid blocking doors while unloading.

  • If you have boxes to discard, please break them down before disposing of them in the designated dumpster or trash cans. You’re also welcome to take them home.

  • Complimentary snacks, coffee, and water will be available during set-up days.

  Thank you for helping us keep the set-up process smooth for everyone!

Thank you for being a part of GypsyMoon Marketplace!

Set-Up Times

We appreciate your enthusiasm, but please allow us enough time to prepare before your arrival. If you arrive early, we kindly ask that you wait until the doors officially open. Thank you for your patience and cooperation!

Set-Up Schedule:

Wednesday, April 23: 10:00 AM – 3:00 PM

Thursday, April 24: 9:00 AM – 8:00 PM

Friday, April 25: Gates open for vendors at 7:30 AM

Vendor Meeting at 8:15 AM Friday Morning

Saturday, April 26: Gates open for vendors at 7:30 AM

You may arrive at any time during these scheduled hours—load-in is not assigned.

Shopping Event Schedule

Between each session, there will be a 1-hour break for vendors to tidy their space, restock merchandise, grab a meal, and use restroom facilities.

📢 Please be ready for shoppers at least 15 minutes before each session begins.

GMM SPRING MARKET 2025
Event Sessions:

Session 1 ➝ Friday, April 25 | 9:00 AM – 12:00 PM

Session 2 ➝ Friday, April 25 | 1:00 PM – 4:00 PM

Session 3 ➝ Friday, April 25 | 5:00 PM – 8:00 PM

Session 4 ➝ Saturday, April 26 | 9:00 AM – 12:00 PM

Session 5 ➝ Saturday, April 26 | 1:00 PM – 4:00 PM

Vendor Load-Out Details

To ensure a smooth and organized departure, please follow these guidelines:

• Do not begin packing or bring your vehicle for loading until 4:00 PM, when we officially announce the conclusion of the last shopping session.

• Pack your belongings first, then retrieve your vehicle (car, truck, or trailer) to help minimize congestion and allow for a timely exit.

• Be considerate of others—please avoid blocking doors while loading.

• Dispose of boxes and trash properly—either take them with you or break them down before placing them in the designated dumpster or trash cans. Please also clear your space of zip ties, shopping tags, and any other debris.

• All vendors must complete load-out by 7:00 PM.

Thank you for your cooperation in making the load-out process efficient for everyone!