As you’re preparing for the GypsyMoon Marketplace event, here's a handy guide to answer some of the most common questions and help you make the most of your experience:

How do shopping sessions work for vendors at GypsyMoon?

Shopping sessions are divided into time slots, such as 9-12, 1-4, and 5-8 on Fridays. Shoppers purchase tickets for their preferred session(s), with a one-hour break in between for vendors to restock and refresh. Remember, each session brings in new shoppers, so get ready to make a great first impression!

Please be aware that if you are located in the food truck area, you will not have a break, as we encourage vendors to dine with you during these times.

Can customers try on clothes in the restrooms?

No, we encourage boutiques and clothing vendors to provide their own dressing rooms. Let's keep the restroom flow smooth for everyone's convenience.

What's the theme for the upcoming GypsyMoon Marketplace?

For our Spring Event, we're embracing a vintage/antique Christmas vibe. Get creative with your decorations and signage to enhance the festive ambiance.

What flooring options should I consider?

Stall vendors often use temporary flooring like carpet, wood, or rugs to cover the mulch. Choose options that enhance your display and customer experience.

Do food vendors need permits?

Yes, ensure you have the necessary food/beverage permit for Kentucky. Contact Cameron Carver at the Food Department (270-261-1577) for assistance.

Can I promote other shows I'll be in?

Limit the distribution of promo materials to your checkout area. Please avoid physically handing them out or placing them on cars.

How much inventory should I bring?

Stock up sufficiently to cater to demand throughout the entire weekend. Expect around 4,000 attendees over two days.

Should I add lights to my booth space?

Yes, especially if you're in a stall area. Keep the wattage under 450 watts per space.

Is there a designated schedule for Load-in/Load-out?

For load-in, it operates on a first-come, first-served basis, with ample time allotted for the process. Specific details can be found on our Vendor details page. We kindly ask for your cooperation and patience with fellow vendors during this time.

For load-out, we request that all vendors aim to depart by 7 PM. This allows for a three-hour window to pack up your belongings. We understand the fatigue that comes after a busy weekend, but it's crucial for us to efficiently transition the space for a wedding event. Your cooperation is greatly appreciated.

Are there parking arrangements?

Respect designated parking areas for vendors. We request that a maximum of 2 cars per vendor are parked in the vendor parking lot. If you have more than 2 people working your booth, please let us know and we can get you a close parking spot. Trailers are not allowed in the vendor parking lot. Please do not park in our accessible parking area.

What's the cancellation policy?

You may cancel before 30 days of the event for a partial refund. No refunds within 30 days of the event.

Where will I be located?

Locations are assigned prior to the event but are subject to change. Final placements are at the discretion of event organizers.

What are your expectations for our vendors during the show?

Attend vendor meeting, maintain a positive attitude, be respectful during load-in and load-out and respect shopping hours.

Can customers continue shopping beyond session hours?

We will announce when the session ends and ask shoppers to make their final purchases.

What are the restrictions on stall setup?

Avoid damaging stalls with staples, nails, screws, etc. Opt for suitable hanging solutions like picture hangers or zip-ties.

How can I help promote the event?

PLEASE post and share about GypsyMoon Marketplace on social media platforms to reach potential customers.

What will you provide during setup?

We'll have water and snacks, but please bring essential supplies like cords, ladders, zip-ties, scissors, etc.

What are my tax obligations?

Each vendor is responsible for submitting tax information post-event.

What should I do with trash?

Please ensure all trash is disposed of properly, and we encourage you to take any or all boxes home with you due to limited dumpster space. Do not use the small trashcans throughout the venue as those are reserved for shoppers’ trash. Please remember to break down boxes as they occupy significant room, and our dumpster space is limited. Thank you for your cooperation!

Can I get more than two vendor wristbands?

Additional wristbands can be purchased for $10 each during check-in hours.

Do you offer heating or air conditioning?

We strive to maintain a comfortable environment throughout the space, although some areas may vary in temperature depending on their location. Please dress appropriately and prepare for potential changes in weather conditions.

Additionally, please be mindful of allergies, particularly to dust and allergens present in a horse stable environment. Dress accordingly and consider using additional flooring options for both comfort and to mitigate dust-related issues.

Can I access WiFi during the event?

We provide a password-protected WiFi network, but please be aware that it may not be flawless. We recommend having a backup plan, such as a personal hotspot or MiFi device, for checkout transactions. WiFi information will be included in your Vendor Folder upon check-in. WiFi is NOT promised to work.

We hope these FAQs help clarify important aspects of the event. If you have further questions, feel free to reach out. We can't wait to see you at GypsyMoon Marketplace!